No more late fees on supplier invoices
Capture supplier invoices from email, schedule payments, and avoid late fees. Connects to Google Sheets and Gmail.
These are examples. Connect the tool your company already uses for the same job, or your own system through MCP or API.
The problem and the goal
Problem: supplier invoices arrive by email and are chased by hand, so payments slip and late fees pile up. Goal: every invoice is captured the day it arrives, approved and scheduled before its due date. Indicator: number of late fees paid per month (target to set with you).
Our events company chases supplier invoices by hand and keeps paying late fees. This team of AI agents captures every invoice that arrives by email, logs the amount, supplier, and due date in Google Sheets, sends a daily list of upcoming payments, and checks for late fees and duplicate charges. All connected to Gmail and Google Sheets.
The team in this Circle
Captures every supplier invoice that arrives by email, reads the amount, supplier, and due date, and logs it in Google Sheets.
Needs: Google Sheets
Sends the team a daily list of invoices due in the next 7 days and flags anything already overdue.
Needs: Google Sheets, finance responsible e-mail
Checks paid invoices against the amount due and reports late fees and duplicate charges monthly.
Needs: Google Sheets or the bank/accounting export, Google Sheets
No more late fees on supplier invoices
How can I avoid late fees on supplier invoices for events?
Automate invoice capture and tracking. With AI agents that read emails and organize due dates, your team gets alerts before deadlines and can pay on time.
Do I need to change my accounting system to use these agents?
No. The agents connect to Gmail and Google Sheets, which your team likely already uses. They read invoices received by email and log the data in the spreadsheet.
How can I spot duplicate charges or unfair late fees?
The FeeWatcher agent compares paid invoices with amounts due and reports late fees and duplicate charges monthly, helping you dispute what's necessary.
