AI for payroll that catches the errors before the run
Hours, overtime, leave and changes are checked every pay period, so the run goes out right the first time.
Payroll week is a hunt for wrong hours.
Timesheets come in late, overtime is missing approval, someone's leave was not recorded and a new hire's details are incomplete. A small error means an unhappy employee and a correction next month.
- HR and payroll teams on Gusto, ADP or Deel
- Companies with hourly staff, shifts or overtime
- Businesses paying people in more than one country
The agents
Collects timesheets, leave and changes for the period, chases missing approvals with managers and prepares the input for Gusto, ADP or Deel.
Compares this run with the last one, checks overtime and hours against schedules and explains every large change per employee.
Checks overtime rules, contract terms and required documents, and holds anything that needs HR or an accountant to decide.
How it works
- A few days before the cutoff, Bia asks managers to approve timesheets and overtime in Slack or by e-mail.
- Darwin checks hours and overtime against schedules and compares the totals with the last run.
- Henry reviews overtime, leave and contract changes against your rules.
- HR gets a list of exceptions to fix, and approves the final input.
- A person runs payroll in Gusto, ADP or Deel; the team keeps the record of what was checked.
Example of what you get
Pre-payroll check
- Missing or unapproved timesheets, with the manager responsible
- Overtime and hours outside the schedule, by employee
- Changes from last run: new hires, exits, raises, leave
- Exceptions on hold for HR or the accountant
What changes
- Fewer corrections after payday
- Managers approve hours on time because reminders are automatic
- HR has a record of what was checked in every run
Where a person is still needed. The team does not run payroll, change salaries or pay anyone. Payroll is approved and executed by a person in your payroll system, and tax decisions stay with your accountant.
Works with what you already use
These are examples. Connect the tool your company already uses for the same job, or your own system through MCP or API.
Payroll and timesheet team
Can a payroll AI agent run payroll by itself?
No, and it should not. It prepares and checks the input; a person approves and runs payroll in Gusto, ADP or Deel. That is where AI for payroll processing helps most: fewer errors going in.
What is an AI timesheet check?
It compares each timesheet with the schedule, approved overtime and recorded leave, and lists differences for the manager or HR. Nothing is changed without them.
Is employee pay data safe with AI agents for payroll?
Data stays in your payroll system and sheets, read through official integrations. Only the people you choose see the reports, and every action is logged with its cost.
How long does it take to set up before the next payroll?
Connect your payroll system and timesheet source, and describe your overtime and leave rules. The first check can run on the next pay period. Open the team free and compare it with your last manual check.
Which payroll systems does the AI work with?
The team prepares and checks the input for Gusto, ADP or Deel, and collects timesheets and approvals through Slack, e-mail and your timesheet source. A person runs payroll in your system.
How does AI catch payroll errors before the run?
Darwin compares hours and overtime with schedules and compares the totals with the last run, explaining every large change per employee. Henry checks overtime, leave and contract changes against your rules. Everything that does not match becomes an exception for HR.
What happens when a manager does not approve timesheets in time?
Bia reminds the manager in Slack or by e-mail before the cutoff and lists the missing approvals in the pre-payroll check. HR can see who is late and decide what to do, without searching for it on payroll day.
Can we set our own overtime and leave rules?
Yes. You describe your overtime policy, leave types and contract terms, and Henry checks each period against them. Rules that depend on law or collective agreements should be confirmed by your accountant or HR.
Does it work for teams in different countries?
It can check timesheets and changes for teams in several countries, each with its own rules, as long as those rules are written down. Deel is often used for international teams, and the team prepares input for it the same way.
How do we know the pre-payroll check is worth it?
Count how many corrections you had to make after payroll in the months before and after starting. The record of what was checked each run shows which errors were caught and fixed in time.