Free Saturdays and clients who understand the draw
Prepare contemplation meetings and answer draw questions on WhatsApp with AI agents using Google Sheets and Gmail.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
The problem and the goal
Prepares contemplation meetings without taking up Saturday and answers draw questions in writing, cutting calls and WhatsApp complaints.
This team builds the pack for each contemplation meeting — which groups are in, who is eligible and what was drawn — from the data in Google Sheets, and handles the complaints that arrive through WhatsApp Business, answering simple cases in writing and escalating the rest. Gmail closes the loop with notices and records for each client.
The team in this Circle
Builds the pack for each contemplation meeting: which groups are in, who is eligible to be drawn and what needs to be communicated.
Sorts complaints coming from WhatsApp, answers simple cases with the group information and forwards the rest with context.
Free Saturdays and clients who understand the draw
How do I explain to a client why they were not drawn?
The team writes a clear explanation using the group rules and the quota status from the spreadsheet. The client gets the answer on WhatsApp instead of calling upset.
Can I prepare the contemplation meeting without working on Saturday?
Yes: the agent gathers groups, eligible quotas and history before the date and emails the pack. You still run the meeting, but preparation no longer takes your weekend.
Are WhatsApp complaints all logged?
Simple cases are answered with the group information and the rest are forwarded with context. The record stays in Google Sheets and notices go out through Gmail.
