Zero double bookings at the inn: AI agents for your business
Automate inn bookings: turn WhatsApp and Instagram requests into Google Sheets records, check availability, and confirm guests same day.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- MessagingWhatsApp, Instagram, Telegram, website chat or your own system (MCP or API)
The problem and the goal
Problem: bookings arrive on WhatsApp and Instagram DMs and land in a paper book, so the same room gets sold twice (2 walk-outs this month). Goal: every booking request becomes one record in a single calendar of the 12 rooms, checked before confirming, with the guest's confirmation sent the same day. Indicator: double bookings per month (target to set with you).
Our 12-room inn takes bookings on WhatsApp and Instagram DMs, but the front desk writes them in a paper book. That led to two double bookings this month, forcing us to walk guests to a hotel down the street. With these AI agents, every booking request becomes one record in Google Sheets, availability is checked before confirming, and the guest gets a WhatsApp confirmation the same day.
The team in this Circle
Turns every WhatsApp and Instagram booking request into one record in the room calendar, with dates, room, and rate.
Needs: Google Sheets with one row per room per night, WhatsApp Business / Instagram messaging
Checks every request against the room calendar before the front desk confirms and flags any clash with the guest.
Needs: Google Sheets
Sends the guest the confirmation with dates, room, and rate, and reminds the front desk of arrivals the next day.
Needs: WhatsApp Business
Zero double bookings at the inn: AI agents for your business
How can I avoid double bookings at my inn?
By centralizing all requests in a single digital calendar and checking availability before confirming. The agents do this automatically from WhatsApp and Instagram messages.
Do I need to replace my current booking system?
No. The agents use Google Sheets as the base and connect to WhatsApp to receive requests and send confirmations, without replacing existing tools.
How do guests receive confirmation?
Confirmation is sent automatically via WhatsApp with dates, room, and rate, on the same day as the booking, reducing communication errors.
