Client files approved the first time
Receive client files by email, check PDF, 300 dpi and CMYK automatically, and reply to the client right away with the correct guidance.
These are examples. Connect the tool your company already uses for the same job, or your own system through MCP or API.
The problem and the goal
Files arrive by email, often in the wrong format, and back-and-forth costs days; the goal is to check every file automatically (PDF, 300 dpi, CMYK) and reply to the client right away with the correct guidance, tracking back-and-forth per order and time to validation.
Your AI agent team picks up files arriving by email, checks whether they are PDF, 300 dpi and CMYK, and gives the print shop a clear verdict. When something is off-spec, the client gets an immediate message with the right guidance and an example of the problem, using Gmail, Google Drive and Google Sheets. A tracking sheet shows every order, its status, follow-ups and validation date.
The team in this Circle
Receives each file by email, checks format (PDF, 300 dpi, CMYK) and gives a clear verdict: compliant or not.
Needs: PDF analysis tool (e.g. pdfcpu / Ghostscript / preflight API), Google Sheets or Google Drive
Writes to the client as soon as a file is off-spec: clear guidance, an example of what is wrong and a new deadline.
Needs: Gmail or Outlook, Google Sheets
Keeps the order sheet: file received, status, follow-ups, validation date, and flags the ones that are stuck.
Needs: Google Sheets
Client files approved the first time
How do I stop back-and-forth over off-spec files?
The agent checks every file received by email and, if it is off-spec, replies to the client with the correct guidance. The fix happens before the order reaches the queue.
Does the agent replace prepress checking?
No. It triages format, resolution and colour mode automatically and keeps the history. Final approval stays with your prepress team.
Where are files and follow-ups recorded?
Files live in Google Drive, and the history of status, follow-ups and validation dates lives in Google Sheets, available to the team.
