No hot buyer goes cold
Send a follow-up within 48h of every showing, flag buyers with no contact in 7 days, and book showings with Google Calendar, Gmail and Google Sheets.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- CalendarGoogle Calendar, Outlook, Calendly, Cal.com or your own system (MCP or API)
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
The problem and the goal
Problem: about 40 active buyers tracked in phone notes, follow-ups after showings get forgotten and hot leads go cold for two weeks. Goal: every buyer gets a follow-up within 48h of a showing and no lead sits untouched more than 7 days. Indicator: number of buyers with no contact in 7+ days (target to set with you).
This team fixes the follow-up that gets forgotten after showings: FollowUpAfterShowing sends each buyer a personal message within 48h and logs the reply in your buyer spreadsheet. ColdLeadWatch flags every buyer with no contact in 7+ days and ranks them by how hot the lead was, while ShowingScheduler books showings and sends the confirmation and the day-before reminder through Google Calendar and Gmail.
The team in this Circle
Sends a personal follow-up message to each buyer within 48h of a showing and logs the reply
Needs: a spreadsheet of your 40 buyers (I can build the template), Gmail or WhatsApp
Flags every buyer with no contact in 7+ days and ranks them by how hot they were
Needs: the same buyer spreadsheet
Books showings and sends the confirmation plus the reminder the day before
Needs: Google Calendar or Outlook Calendar
No hot buyer goes cold
How do I stop losing hot buyers after showings?
Keep a current buyer spreadsheet and let an agent send a follow-up within 48h of each showing, logging replies. Anyone with no contact in 7 days shows up flagged so you can act.
Do I have to replace my phone notes with a CRM?
Not necessarily. The team starts from a simple spreadsheet of your buyers, which can be built from a template. If you already use a CRM, the data source can be adapted.
Does the agent book showings on its own?
It organizes times and sends the confirmation and reminder through Google Calendar and Gmail. Confirming with the buyer and the broker stays your call.
