vhsys integration: AI agents for orders, collections and daily close
vhsys is a Brazilian online management system for small and mid-sized companies, covering tax invoice issuing, sales, inventory and finance. It fits companies that operate in Brazil or sell there. The agent connects through the public vhsys API, using the account's access keys, to look up and enter orders, customers, products and accounts receivable.
What AI agents do with vhsys
Order via WhatsApp
The customer places an order on WhatsApp, and the agent creates the sales order in vhsys with the registered products and prices, so the team can review it and invoice.
Collecting overdue accounts
The agent lists overdue receivables and sends a reminder with the payment slip (boleto) or Pix link, recording the customer's reply.
Invoice sent to the customer
After issuing, the agent sends the invoice and payment slip to the customer on their preferred channel and confirms receipt.
End-of-day close
At the end of the workday, the agent sends the owner the total sold, what came in, what fell due and the items with low stock.
Connect vhsys once. The agents use it within your rules.
- Through the APIConnected through the app’s API: iTeam learns the endpoints from the documentation and the scope is confirmed in the diagnosis.
- Each agent gets the right accessYou decide what each agent can read or do in vhsys, by area and by person.
- Human approval where it mattersSensitive actions wait until someone with the authority approves them.
- A trail and a cost for every actionWho asked, what the agent did in vhsys and what it cost, all on record.
Ready-made AI teams for this work
Bank reconciliation team
Bank lines, Stripe payouts and ledger entries are matched each morning. You only see what did not match, with a reason.
Accounts payable team
Invoices arrive by e-mail and in shared folders. The team reads them, checks them and lines them up for your approval before the due date.
Collections team
Before and after each due date, customers get a clear reminder with a payment link. Disputes and promises to pay go to your team.
Cash flow forecast team
Every week the projection is rebuilt from your books, open invoices and bills, with a plain note on what changed and why.
Bookkeeping team
Transactions are categorized as they come in, receipts are matched, and the month-end close starts with a short list of questions.
Inventory planning team
Stock, sales and lead times are checked every day. You get a reorder list per SKU and a warning about what is not selling.
Often used together with vhsys
Questions about vhsys and AI agents
Does iTeam integrate with vhsys?
Yes. iTeam connects through the public vhsys API, using keys generated in the company's account.
Does the agent issue invoices on its own?
Only if you allow it. Most often the agent prepares the order and issuing stays with human approval. Everything is recorded in the audit trail.
Does my vhsys plan include API access?
That depends on the plan you have. We check it with you during the diagnosis.
