Massage packages where every remaining session is right and visible
Track remaining sessions in 10-session massage packages in Google Sheets and message clients on WhatsApp Business before a package runs out.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- CalendarGoogle Calendar, Outlook, Calendly, Cal.com or your own system (MCP or API)
The problem and the goal
10-session massage packages are tracked in a paper notebook, so clients argue about how many sessions they have left and sessions get given away without a record; the goal is an always-correct, visible count before each appointment, measured by sessions given without a record and package completion rate.
This team replaces the front-desk notebook: PackageTracker keeps the Google Sheets package spreadsheet as the single source of truth for each client's remaining sessions, and SessionLogger writes down every appointment right after the massage so the count is never guessed again. ChasesRenewals uses WhatsApp Business and the same sheet to message clients whose package is running out or who stopped coming, so packages get finished and renewed.
The team in this Circle
Keeps the package spreadsheet as the single source of truth: remaining sessions per client, updated after each appointment.
Needs: Google Sheets
After each appointment, writes the session down in the sheet so the count is never guessed again.
Needs: Google Sheets
Messages clients whose package is running out or who stopped coming, so packages get finished and renewed.
Needs: WhatsApp Business, Google Sheets
Massage packages where every remaining session is right and visible
How do I know how many sessions a client has left?
Sessions live in a Google Sheets spreadsheet that is updated after each appointment. Before the massage, the front desk checks the exact number instead of flipping through a notebook.
Can clients be reminded when their package is running out?
Yes. The team sends WhatsApp Business messages to clients with few sessions left or who stopped coming, inviting them to finish the package or renew.
Do I have to change my booking system?
Not necessarily. Session tracking stays in Google Sheets and messages go through WhatsApp Business; your calendar can stay as it is, with logging done after each appointment.
