AI for real estate agents who cannot answer every lead in time
The lead asks about the apartment at 9 p.m. It gets an answer, a few questions about budget and timing, and a viewing on the calendar.
Portal leads go to whoever answers first.
Your agents are showing a house, driving or asleep when the message arrives. By the time they reply, the buyer has already scheduled a visit with another agency.
- Brokerages receiving leads from listing portals, ads and WhatsApp
- Independent agents who want an AI virtual assistant for real estate agents
- Rental and sales teams that lose track of which lead saw which property
The agents
Asks about budget, financing, neighborhoods, move-in date and must-haves, and suggests other listings when the first one does not fit.
Answers on WhatsApp within minutes with the listing details, photos and availability, and books viewings in Google Calendar.
Sends the checklist of documents for the visit, the proposal or the lease, and flags anything that needs the agent or a lawyer.
How it works
- A lead asks about a listing through a portal, an ad or WhatsApp.
- Jaca replies with the details and asks if they want to see it.
- Romeo qualifies budget, timing and financing, and suggests similar listings if needed.
- Jaca books the viewing in the agent's Google Calendar, and the agent confirms in WhatsApp or Slack.
- The lead, the properties shown and the next step are saved in HubSpot and the team's Google Sheets.
Example of what you get
Lead card for the agent
- Who the lead is, what they asked about and how they found you
- Budget, financing status, timing and must-haves
- Viewings booked and other listings suggested
- Documents requested and what is still missing
What changes
- Portal leads get a reply while they are still browsing
- Agents spend time with qualified buyers and renters, not on first messages
- Every lead and viewing is recorded, even when the agent changes
Where a person is still needed. The team does not negotiate prices, give legal or mortgage advice, or sign anything. Offers, contracts and keys stay with your agents.
Works with what you already use
These are examples. Connect the tool your company already uses for the same job, or your own system through MCP or API.
Real estate lead team
How does an AI agent for real estate lead generation answer portal leads?
Leads from portals usually arrive by e-mail or WhatsApp. The agent picks them up, matches the listing and answers with details and available viewing times, then qualifies the buyer or renter.
Can AI for real estate agents book showings directly?
Yes. It reads the agent's Google Calendar, offers open times and books the viewing. The agent can confirm or move it from WhatsApp or Slack.
Is client information safe with AI agents for real estate?
Data stays in your HubSpot, calendar and sheets. The agents only collect what you configure, every action is logged, and documents or offers always go through a person.
How long does it take to start answering portal leads?
Connect WhatsApp Business, Google Calendar and HubSpot, and share your listings in a Google Sheet. That fits in a working session. Opening the team is free, so you can test it on tonight's leads.
Can an AI virtual assistant for real estate agents answer leads at night and on weekends?
Yes. Jaca answers on WhatsApp within minutes at any hour, with the listing details, photos and available viewing times. The agent sees the conversation and the booked viewing when they are back.
How does the AI qualify buyers and renters?
Romeo asks about budget, financing, neighborhoods, move-in date and must-haves, one question at a time. If the listing does not fit, he suggests others from your list. The answers go on the lead card for the agent.
What happens when a lead wants to make an offer?
The offer goes to the agent right away. The team does not negotiate prices or discuss terms, and Henry only sends the checklist of documents needed for the proposal or lease. Offers, contracts and keys stay with your agents.
Can it handle leads for rentals and sales at the same time?
Yes. Romeo asks different questions for buyers and renters, such as financing for a purchase or guarantees for a lease, according to the rules you set. Henry sends the right document checklist for each case.
Which tools does the real estate team use?
WhatsApp Business for conversations, Google Calendar for viewings, HubSpot for leads and a Google Sheet with your listings. Agents can confirm or move viewings from WhatsApp or Slack.
Can each agent in the agency have their own calendar and leads?
Yes. Leads can be routed by listing, region or rotation, and viewings are booked in the calendar of the agent responsible. Each agent sees their own lead cards, and the manager can see all of them.