Every wedding gallery and final payment on time
Track every wedding shoot: editing status, gallery delivery and final payment, with automatic reminders via Gmail and Google Sheets.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
The problem and the goal
Problem: 40 active weddings and nobody knows which ones still owe a gallery delivery or a final payment, so clients keep asking 'where are my photos?'. Goal: every shoot has a clear status (shot, edited, gallery sent, paid in full) and nothing slips. Indicator: number of shoots overdue on gallery or payment, target to be set with you.
Keeps your 40 active shoots in one master list in Google Sheets with a clear status: shot, editing, gallery sent and paid in full. GalleryChaser drafts the Gmail messages that tell clients their gallery is ready or share the delivery date, and PaymentWatch tracks the final payment on each shoot and sends a polite reminder with the amount and due date.
The team in this Circle
Keeps the master list of all 40 shoots with status: shot, editing, gallery sent, paid in full, and flags what's overdue
Needs: Google Sheets
Drafts the 'your gallery is ready' and 'still editing, here's the date' messages so clients stop asking where their photos are
Needs: Gmail
Tracks final payments per shoot and sends a polite reminder with the amount and due date
Needs: Google Sheets, Gmail
Every wedding gallery and final payment on time
How do I stop clients asking 'where are my photos?'
With one list of every shoot and its status, the team sees what's still being edited and what's already delivered, and sends automatic Gmail updates with the expected gallery date.
How do I know which weddings still owe the final payment?
PaymentWatch reads the data in Google Sheets and shows, shoot by shoot, who still owes the final payment, sending a reminder with the amount and due date.
Do I have to replace the tools I already use to shoot and deliver?
No. The team works with Google Sheets and Gmail, which you likely already use, and organises your shoot information without changing how you edit or deliver.
