Zero orders delivered with the wrong artwork
Turn WhatsApp orders into one sheet, chase client art approvals and block delivery when the file doesn't match.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- DocumentsGoogle Drive, Notion, OneDrive, Dropbox or your own system (MCP or API)
- MessagingWhatsApp, Instagram, Telegram, website chat or your own system (MCP or API)
The problem and the goal
Every order lands with its artwork in a single sheet, with a clear production and approval status, and the team flags when the artwork doesn't match.
This team turns every order that arrives on WhatsApp into a row in the sheet, with the artwork attached, the client and the due date. Approval Chaser follows up on each client sign-off and flags what is still pending, while Art Checker compares the approved file with the one heading to production and blocks delivery if they don't match. Every morning the Production Report shows what is in production, what is waiting for approval and what ships today.
The team in this Circle
Turns each order received on WhatsApp into a row in the sheet, with the artwork attached, the client and the due date
Follows up on the client's approval of each artwork and tells the team what is still pending
Compares the approved artwork with the file going to production and blocks delivery if they don't match
Sends every morning what is in production, what still needs approval and what ships today
Zero orders delivered with the wrong artwork
How do I stop delivering orders with the wrong artwork?
The team compares the artwork the client approved with the file going to production and flags any mismatch before delivery so your staff can check it.
Can I see what is in production and what still needs approval?
Yes. Each order sits in one row of the sheet with a clear status, and the daily report sums up what is in production, what is waiting for approval and what ships that day.
Do I have to replace the shop's WhatsApp number?
No. The team uses the WhatsApp channel you already have to receive orders and chase approvals, and records everything in the sheet.
