Employee onboarding with AI: from signed contract to a ready first day
The new hire arrives on the first day with no laptop, no e-mail and no system access. HR chases documents by e-mail, IT only learned of the hire yesterday and the manager forgot to prepare the first week's schedule. The first impression suffers.
Onboarding with AI, step by step
Paperless hiring
As soon as the hire is approved, the agent asks for the documents on WhatsApp, checks that they are legible and complete, and organizes everything for the payroll department.
Every department engaged
Onboarding becomes a Pipe with tasks for IT, facilities, the manager and HR. Each has a deadline and the SLA chases whatever is stalled.
Access with approval
The agent requests the access for the role and the manager approves before it is granted, so nobody starts with too much or too little permission.
Company in the first weeks
The new hire has an agent to ask about benefits, tools and policies, and receives the induction path at the right pace.
Less repetitive work. More control.
- A first day with equipment and access ready
- Every department aware of the hire in time
- Complete, checked hiring documents
- New hires settling in with fewer questions along the way
Systems used in this solution
Ready-made AI teams for this work
Recruiting and screening team
Each application is read against the criteria you set, with a written reason. Recruiters decide; the team books the interviews.
Employee HR help desk
Questions about time off, benefits and payslips get a correct answer from your handbook. Sensitive topics go straight to HR.
Payroll and timesheet team
Hours, overtime, leave and changes are checked every pay period, so the run goes out right the first time.
Performance review team
Feedback and goals are collected as work happens, so the review is written from facts and not from memory.
Questions about onboarding with AI
Does the agent do the hiring in the payroll system?
It prepares and checks the data and documents and can post to the payroll system through an integration, with review by the payroll department.
Does it work for several units and roles?
Yes. Each role and unit can have its own checklist, access and induction path.
Does it integrate with our ATS and HR system?
Yes, with Gupy and with payroll and time systems such as TOTVS RM and senior, as well as Teams and Slack. Gupy is a Brazilian ATS.
Are personal documents safe?
Yes. Documents are kept with access restricted to HR, with an audit trail and handling under data-protection rules such as Brazil's LGPD.
